Webinars & hybrid conferences

We take care of your conference

Are you planning to organise a healthcare-focused conference and considering hosting it partially or entirely online? Congress Care supports you throughout the process. We have years of experience in organising webinars and hybrid conferences and extensive knowledge of all aspects involved. From logistical organisation to sponsor acquisition, we take care of everything from A to Z, ensuring that your webinar or hybrid conference is a success!

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What we can do for you

We support you in every aspect of organising your webinar or hybrid conference. When we're your organisational partner, you can expect the following from us:

Concept development

We start the process by setting clear goals together and identifying your target audience. We translate your ideas into a programme, carefully aligning the content, experience, and format (hybrid or fully online). Additionally, we reach out to our extensive network and connect relevant parties to ensure the success of your webinar or hybrid conference.

Project management

In addition to the full on-site conference organisation for a hybrid event, coordinating the online platform is also crucial. For a webinar, this is obviously a vital component, as without a platform, there's no conference. We also handle the complete setup, planning, and organisation of your programme, closely monitoring the project plan throughout.

Programme and speakers

We provide comprehensive advice on the content and structure of your programme. We take the lead in programme and speaker guidance, including setting up and coordinating the registration process for participants. With our expertise and wide range of contacts, we ensure an interesting and well-organised program for your conference.

Project secretariat

At Congress Care, we completely take care of administrative tasks. We also serve as the central point of contact for participants, speakers, and sponsors.

Marketing and promotion

Once the programme for your webinar or hybrid conference is finalised, it's time to ensure it gets good attendance. We develop a promotion and publicity plan and actively carry out marketing activities. This includes guidance on graphic design, text editing, advertisements, and social media. We list your conference on various conference calendars and distribute news releases for maximum publicity. We also use our extensive database with over 100,000 contacts sorted by interest area to share your conference via email. Besides all of this, we create a professional conference website, making it so your conference can be easily found in search engines and allowing participants to register online effortlessly.

Logistics

For an online conference, you have several options for how speakers' presentations can be conducted. You can choose to film and stream presentations on-site, have speakers present from their own workplace or home locations, or even opt for a combination of different approaches. We will handle the recording, allowing the presentations to be viewed later as well. Our team takes full responsibility for the organisation and coordination of audiovisual support, streaming, and hosting to ensure a seamless and professional presentation of your conference.

Registration

At Congress Care, we handle (online) participant registration and participant administration entirely. We ensure a seamless registration process, allowing participants to easily register online. If your conference is hybrid, we also ensure that participant lists and badges are ready on-site before the conference begins.

Financial management

Together, we establish the budget for your conference, and our project managers monitor the budget. Additionally, we handle the financial administration of the conference. We also support you in sponsor acquisition, enabling you to organise your conference to be cost-neutral or even profitable. Discover more about how we can assist you in sponsor acquisition.

Accreditation

We handle the accreditation application for your webinar or hybrid conference. We also ensure that the points are recorded in registration and accreditation systems.

Afterwards

We coordinate the evaluation for both participants and speakers. After the conference, we conduct a thorough evaluation, discuss the results with you as the client, and aim to gain insights that contribute to the improvement of future conferences.

Focus on the content and leave the rest to us.

Start planning your conference